- Physical Collections
- Digital Collections
- Histories and Timelines
- Marilyn Crandell Schleg Memorial Lecture
Click on heading to expand or collapse
All materials in the Albion College Archives and Special Collections are historically valuable and most cannot be found elsewhere. All items are maintained under security in closed, environmentally controlled stacks to aid in their preservation. The staff is committed to working with researchers to make their visit as productive as possible.
In order to use the collections, researchers must abide by the following policies:
- Present photo identification and fill out the researcher registration form.
- Deposit all bags, briefcases, coats, parcels, umbrellas, etc. in the locked cabinet in the Stockwell Room.
- Review one item at a time.
- Refrain from eating or drinking.
- Handle materials carefully.
- Take notes in pencil only. We have extra on hand.
- Use the provided hand sanitizer.
- Use gloves when handling photographic materials, materials of great age, or when required by the archivist.
- Refrain from marking, defacing, or altering items in any way.
- Keep archival and manuscript materials in original order. If you find material damaged or out of proper order, report the problem immediately to a staff member.
- Return all materials to a staff member when finished, so that the items can be examined for any damage and/or missing parts. The borrower must be present while items are being examined, so please allow enough time when returning materials for this process to be completed.
- Photocopying of the material is possible, at the discretion of the archivist.
- Digital photography is permitted. However, please refrain from using flash.
- Theft or mutilation of materials will result in prosecution. Failure to return materials in the condition in which they were lent will result in fines for repair, restoration, or replacement (if possible).
- Materials do not circulate outside of Archives and Special Collections, except with special written permission from the Archivist.
- Permission to publish all or part of materials housed in the Archives and Special Collections must be requested in writing. For some collections, copyright must also be obtained from the copyright holder(s).
- Please cite materials as follows:
- For Archival Collections: [item], folder, box, [Collection #]: [Collection Title], Archives and Special Collections, Albion College Library, Albion College. Albion, MI.
Book of Mormon Policies
- Researchers must wear gloves at all times.
- The book must stay on a book pillow provided.
- Researchers are not allowed to handle the book. Any page turning must be conducted by a staff member.
- Photography is allowed without flash.
For further assistance, please consult a staff member.
It is the policy of Special Collections to provide reference assistance to the extent that we are able within the following guidelines:
- Researchers are welcome to perform their own research by appointment. Researchers must contact us at least 48 hours in advance of your visit. At times it may be necessary to wait longer for a visit, depending on the schedule and availability of materials. You can contact us to schedule an appointment by phone at 517.629.0487 or e-mail at email@example.com
- For those researchers unable to visit in person, archives staff will provide up to 30 minutes of research free of charge. Please allow at least 4 weeks for a response due to the number of reference questions received and other duties associated with the management and operation of the unit.
- For more in-depth remote reference requests, the archives charges a fee of $20.00 for every hour spent on a request beyond the first free 30 minutes of research.
- Archives staff will scan up to 25 pages for remote patrons.
The Archives has many resources that you can use in the classroom. Please contact the Archives to:
- Arrange a class visit to the Archives and Special Collections to view materials or do research
- Have the Archivist bring materials to your class for student use
- Provide an instruction session for your students on using primary source materials
- Discuss integrating primary source materials into your class curriculum
Decisions will be made continuously on how to handle worn titles regardless of format: whether to mend, bind or withdraw them. Each decision is based on the actual condition of the title, the number of duplicate copies in the collection, the current validity of its contents, availability of the title for reorder, and the cost of mending versus the cost of replacement. In making such decisions, these guidelines will be followed:
- Withdraw titles under the guidelines in the weeding policy, or as their condition is noted
- Assuming the title is still available, replacement with a new copy is preferable to rebinding if costs are comparable
- In cases where rebinding will not restore the title to a condition suitable for normal library use, the title should be replaced
- Books which are worn and cannot be rebound due to overly narrow margins or brittle pages should also be replaced with a new or good second-hand copy
- Binding is preferable to mending if a title is expected to have long-term usefulness and if an inordinate amount of mending is required
- Mending will be done only when need is detected early. In general, most pamphlets and paperbacks which are in poor condition should be discarded
- In some instances, an irreplaceable title of importance must be retained regardless of condition. Such a title will be boxed and given special handling
- Titles received in a loose-leaf format or with loose parts will be considered for rebinding or pamphlet binding based upon anticipated use
Some binding decisions will be made earlier by Technical Services or Periodicals staff concerning paperbound titles and serials as they are catalogued. For additional information on preservation and conservation of historical materials, please see the following brochures from Special Collections:
- Preservation Terms, Materials and Resources
- Identifying Photographs
- How to Care for Photographs
- Proper Book care and Handling
The role of the College Archives is to collect, preserve, and make available for posterity the records, manuscripts, artifacts and ephemera that accurately document the history of this institution and the lives of all those who have touched and forever changed the face of Albion College–the students, faculty and staff.
In order to do this, the College Archives actively attempts to collect the following materials (and we can use your help!):
- Artifacts relating to the institution and student life
- Records and papers produced by individuals while actively connected with the school, such as the private papers, books and articles of faculty and staff members produced while working with or for the college, manuscript collections relating to the college, student or organization scrapbooks
- Special format materials documenting the operation and development of the institution, its faculty, staff and students, such as still photographs, slides, negatives, motion picture film, reel-to-reel sound recordings, audio cassettes, videotapes, DVDs, CDs, oral history interviews, maps, blueprints, etc.
- Records of students, faculty, administrators or staff relating to academic, honorary, service and social organizations
- Vital records such as policy statements, reports (along with supporting documentation), minutes, memoranda, correspondence, and subject files created by the institution’s Board of Trustees, President, academic and administrative officers and committees
- Reports of self-studies and accreditation visits, annual budgets and audits
- Records created by offices related to admissions, institutional research, public relations and fundraising
- Records of departments, such as minutes, reports, syllabi, faculty vitae, etc., or individuals, retired, resigned, terminated or deceased being school staff or alumni
- Records of the Office of the Registrar, such as calendars and class schedules, enrollment records, graduation rosters, etc.
- All publications about or distributed in the name of the institution or any of its sub-units, such as books, newsletters, honors theses, posters, magazines, events flyers, yearbooks, student newspapers, directories, rosters, online publications, Web pages, etc.
- Transcripts of speeches/presentations for special events, such as commencement, Baccalaureate, lecture series, convocation, etc.
For the Rare Books & Manuscripts Collection, we define “rare” by an item’s:
- Collectable or intrinsic value (e.g., demand is greater than supply, or it has local and/or historical interest)
- Vulnerability to theft or mutilation
- First edition (“true” first, published in the country of origin)
- Limited edition (fewer than 2000 copies)
- Fine press edition
- Signed or dedicated by the author or another significant historical figure
- Condition (e.g., contemporary binding, example of fine printing or binding)
Unless stated otherwise, most of the collections were pre-existent in the library’s circulating collections before their value was determined. The College Library does not purchase books to enhance their collections except on rare occasions; therefore, future additions to the collections are only made only through gift or transfer from the library stacks.
The library will accept gifts of monographs, journals, manuscripts, and other materials appropriate to the collection. All gifts are final. By the act of the donation, the donor permanently relinquishes all rights to ownership and disposition. Therefore, the library may appropriately exchange, disseminate, sell, or discard those items that cannot be added to the collection. Before accepting gifts on behalf of the library, staff members must ensure that donors understand and agree to this condition. If there is any question about accepting a gift, the final determination rests with the Director of Libraries.
The donor must complete the Deed of Gift Form. Official acknowledgment of the gift is made by Institutional Advancement and the Director of Libraries. Guidelines for evaluation of gifts are the same as those for selecting purchased materials.
The library cannot make appraisals. It abides by the Statement on Appraisal of Gifts, approved by the Board of Directors of the Association of College and Research Libraries.
Gifts of money may be used by the library to purchase library materials, equipment, or services. Donors of monetary gifts may designate the use of those funds for specific purchases through agreement with the Director of Libraries.
In accordance with the donor’s request, appropriate recognition will be given to gifts retained in the libraries by affixing book plates, labels, or plaques to gifts showing the donor’s name and, if applicable, the name of the person in whose honor or memory the gift was made.The library will not set aside a special location for a particular gift of library materials separate from other materials on the same subject. The library will not accept restrictions on usage of the materials that are contrary to general library policy.
Any material that bears the ownership markings of another institution and does not have any indication of having been withdrawn from that institution’s collection will be returned to the proper institution when possible.
Reproductions or photocopies of copyrighted works will not be accepted unless evidence of compliance with the copyright law (Title 17, U.S. Code) and its prevailing interpretation is provided.
Please contact the Archivist first to make sure your gift fits into the collection development policy for either the College Archives, Rare Books collection, or West Michigan Conference United Methodist Church Archives before arranging to send your gift to Albion College. Once confirmation has been received, please print out the Deed of Gift Form, fill it out and send it in with your donation. If you have any questions regarding the form or how to make a cash donation, please contact the Library Director.